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General Terms & Conditions

General Terms & Conditions Enschede Marathon

General Terms and Conditions Enschede Marathon – Individual Participation

Article 1 Definitions

In these general terms and conditions, the following definitions apply:
a. Organizer: Stichting Marathon Enschede (Chamber of Commerce 41027747)
b. Event: a running race or walking event that is part of the Enschede Marathon organized by the Organizer in any given year
c. Participant: the natural person, not acting as an entrepreneur, who has registered for participation in the Event in a manner permitted by the Organizer
d. Agreement: the agreement regarding the participation of the Participant in the Event

These general terms and conditions apply to every Agreement.

Article 2 Participation

  1. Participation in the Event is only possible for a natural person who has reached at least the minimum age determined by the Organizer.
  2. The Participant may only participate if they have completed the registration form fully and truthfully, if the registration fee has been paid in full, and if the Participant has agreed to the general terms and conditions and has taken note of the privacy statement and competition regulations.
  3. Participation must be done personally by the Participant. It is not permitted for another person to participate on behalf of the Participant.
  4. Transfer of the Agreement for the ‘Marathon,’ ‘Half Marathon,’ 10 km, or 5 km to a third party is possible up to 31 days before the Event, subject to the Organizer’s consent.
    If the Agreement is canceled by the Participant or by the Organizer due to circumstances not attributable to the Organizer, the Participant remains liable for the full amount, and registration fees or any ordered extras cannot be reclaimed.
  5. If a Participant in the ‘Marathon’ or ‘Half Marathon’ has opted for the optional Cancellation Facility and the corresponding amount of €5.00 has been received in the Organizer’s account, the Participant may cancel the Agreement free of charge up to and including March 15, 2026. In that case, the registration fee and any ordered extras will be refunded.
    Without this Cancellation Facility, the Participant is not entitled to a refund, regardless of the reason for cancellation. The Agreement also cannot be dissolved based on the right of withdrawal.
  6. Requests to cancel using the Cancellation Facility submitted after March 15, 2026, will no longer be processed.
  7. The Organizer may decide not to hold the Event in exceptional circumstances. In that case, no refund of registration fees or any ordered extras will take place.
  8. The Organizer may, in exceptional circumstances, decide to terminate, suspend, or neutralize the Event prematurely. The Organizer may also modify the route or distances. In such cases, no refund of registration fees or any ordered extras will take place. The last two sentences of paragraph 7 also apply here.
  9. Exceptional circumstances include, among others: extreme weather, natural disasters, pandemics, epidemics, war, terrorism threats, government measures, or failures in digital infrastructure.
  10. A decision by the Organizer not to hold the Event does not give rise to liability for compensation of any costs incurred by the Participant.
  11. Participants who have been registered by another person must have been informed by this person via email of the General Terms and Conditions, Competition Regulations, and Privacy Statement.

Article 3 Right of Withdrawal

  1. Registration for participation is final once payment is completed. Upon registration, Participants explicitly agree to these terms and acknowledge that the right of withdrawal (the statutory 14-day cooling-off period) does not apply to participation in sporting events.
  2. In accordance with Article 6:230p sub e of the Dutch Civil Code, no right of withdrawal applies to agreements relating to leisure activities, including participation in sporting events, if the agreement provides for a specific date or period of performance.

Article 4 Liability

  1. Participation is at the Participant’s own risk. The Organizer is not liable for any damage, however named, which the Participant may suffer as a result of participation, unless such damage is the direct result of intent or gross negligence attributable to the Organizer. This exclusion also applies to serious damages such as injury or death.
  2. If, despite the provisions in paragraph 1, the Organizer is held liable, any obligation to compensate is limited to the amount paid out by the Organizer’s insurer in respect of such damage.
  3. The Participant must be adequately insured against the risk of damage suffered by themselves or their next of kin as a result of death, injury, or illness caused by participation.
  4. The Participant declares that they are aware that participation requires good physical and mental health, and declares they meet this requirement and will be adequately prepared through training and otherwise. The Organizer expressly advises Participants to undergo a sports medical examination.
  5. The Participant indemnifies the Organizer against claims by third parties for damage caused by actions or omissions attributable to the Participant in relation to the Event. The Participant must be adequately insured against liability for such damage.
  6. Sponsors of the Event and the municipality/municipalities where the Event takes place are excluded from liability on the same basis as the Organizer.
  7. The Organizer is not liable for loss or theft of personal property of Participants, regardless of whether such items were left in facilities provided by the Organizer, such as changing rooms or cloakrooms.

Article 5 Portrait Rights

  1. The Participant grants the Organizer, unconditionally and irrevocably in advance, permission to create and publish visual material (photos, videos) in which the Participant is recognizable during or around the Event. This material may be used for promotional and commercial purposes, including publication on the website, social media channels, newsletters, and other communications by the Organizer or affiliated parties, without any compensation owed.
  2. The Participant also consents to the use of innovative technologies, including artificial intelligence (AI), for recognizing and retrieving personal images (e.g., finding finish photos via a selfie). The Organizer strives to process and make these images available safely and carefully in accordance with applicable privacy laws.
  3. If the Participant objects to the use of specific recognizable images, they can contact the Organizer. Requests for deletion or limitation will be carefully considered and granted where possible.

Article 6 Personal Data

  1. By entering into the Agreement, the Participant grants the Organizer permission to use personal data to send information to the Participant.
  2. The Participant also grants permission for personal data to be provided to third parties for the purpose of sending information to the Participant.
  3. The Participant may at any time, free of charge and in writing or by email, object to the sending of information by the Organizer or to the provision of data to third parties, after which the Organizer will stop such sending or provision.

Article 7 Rules During the Event

  1. The Participant must move forward along the course by running unless written permission for another method has been granted.
  2. Accompaniment on the course, such as by cyclists or with strollers, is not permitted without prior written consent of the Organizer.
  3. Bringing (domestic) animals, strollers, banners, or other objects is not permitted unless written consent has been granted.
  4. The Participant is expected not to damage nature, third-party property, or leave litter on the course.

Article 8 Dispute Resolution

Disputes between the Organizer and the Participant will be settled by arbitration, excluding the civil courts, in accordance with the arbitration regulations of the Athletics Union or, in the absence thereof, the regulations of the Netherlands Arbitration Institute. A dispute is deemed to exist if one of the parties declares this to be the case.
Participation is further governed by the competition regulations of the Enschede Marathon, which are part of these terms and conditions.

General Terms & Conditions Volksbank Münster Marathon

Volksbank Münster Marathon – individual participation Combi Enschede Münster Marathon

Conditions for participation in Volksbank Münster Marathon
1. By registering to participate in the Volksbank Münster Marathon, any Runner(s) will be
held to have approved the storage and utilisation of his/her/their personal data
(surname, forename, date of birth, nationality, residential address and membership of
any associations, e-mail address, telephone number, medical history in anonymised
form) by the Organiser/provider for the purposes of payment processing, organising the
event, which includes medical care and co-ordination, together with use of the data by
third parties such as media and sponsors, with no claim for reimbursement (refer §§ 4
(a) and 28, Federal data protection regulations). In the event of any medical treatment,
the Runner has effectively approved the statistical analysis of his/her anonymised
medical history by the Organiser/provider for purposes of quality management internal
to the Organiser – and by the Deutsche Sporthochschule Köln (= German Sports
Academy, Cologne) for purposes of scientific research.

2. The results of the running event (surname, forename, date of birth, gender, nationality,
start number, time and placing, membership of any association) will be stored by the
Organiser/provider and compiled in results lists. The fact of registration can be held to
constitute approval for the Organiser/provider to publish this data in all relevant media
(printed documents such as the programme book and the results book, and in media
such as the Internet and the regional/trans-regional Press). The same shall apply in
respect of publication on the webpages of www.flvw.de and www.flvwdialog.de
together with sharing to the DLVnet network of the Deutsches Leichtathletik-Verbandes
e.V. (DLV = German Light Athletics Association) for purposes of producing the German
winners’ list together with winners’ lists at association, district and regional association
level and for the transmission to the AbottWMM for the evaluation of the age group
ranking for the qualification to the AbottWMM Wanda Age Group World-Championship.

3. The Organiser may pass on photographs and film footage prepared during the event to a
commercial photographic services provider. By virtue of having registered, the
Participant is held also to approve the publication and distribution of such photos, film
footage and interviews on radio, television, internet, print media, books, photomedia
duplication (films, video-cassettes, etc) by third parties such as media and sponsors,
with no claim for reimbursement. In particular, the Participant expresses his/her
approval for his/her personal data to be shared for purposes of transmission of photos
from action on the running track and on the finishing line, such as have been produced
by a commercial photography provider appointed by the Organiser. However, this may
not be equated with any commitment on the Participant’s part to purchase any such
photo.

4. The Organiser may pass on the data stored as described in Clause 2 to DLP (DLP =
German Light Athletics Promotion and Project GmbH) for the operation of its internet
service www.laufen.de on behalf of the German Light Athletics Association.

5. No claim for liability of any kind may be brought against the Organiser or against the
Münster municipal authority on the grounds of losses suffered.

6. Registration takes effect only once the required organisational contribution (entry fee)
has been paid in full. No refund will be paid in the event of failure to appear.

7. In cases of force majeure, the Organiser shall be entitled – or even obliged in the event
of orders from the authorities or considerations involving security – to apply changes as
to the conduct of the event or even to cancel it. In such cases, the Organiser shall not be
subject to any obligation for compensation or reimbursement to the Participant.

8. By virtue of the Runner’s registration, he/she is held to confirm that on the date of the
event he/she is not subject to any ban by any light athletics association for doping or for
any other offences, and is likewise held to confirm that he/she holds the degree of
fitness required in order to participate in this race. The Runner is further held by his/her
participation in the event to have acknowledged & accepted the rules of the DLV’s antidoping code (DLV-ADC) and to agree to be bound by its provisions.